Board Meeting - 2016-12-06
Meeting called to order by Liza at 6:11pm Insurance Information, sent to 3 different companies, expect to hear response in a few days
Old Business: Selling old equipment
Liza Suggests selling hackerspace assets, such as old equipment
Eddie Money should go into General Fund, if surplus then we can decide where those funds are allocated
Old Business: Deliquent members and membership dues
Liza Proposing cut off for monthly payment on the second tuesday of the month, and cut off access after that
Allen According to the policy, Membership dues are due on the 1st of the month, if not paid by the 15th then access is cut off.
Conversation about deliquent members
Allen Document payments that are received. If there is not a written document (such as a Check) or stripe receipt, an email must be sent through the board (firstname.lastname@example.org) with the details about who gave what amount.
Liza Propose to set date for reelections at the first tuesday of feb
New Business: Vending Machine
Eddie Sent email to Board about buying vending machines.
Allen Concern about selling items. Would need to figure out tax purposes, may be a non trivial event, but should be considered. Would like someone to take over the bookkeeping and processing needed for the transactions of sales (calculated monthly).
Frank Suggest keeping logs of the machine so we have an easy to reference to transactions
Allen Taxes are important when selling things
Business: Card Readers
Frank Propose setting up automatic card reading set up at the North Complex
Liza Proposes a family plan for membership
Allen Thinks that membership should be easier, agrees with having a family plan
Frank Expecting an order of RFID cards
Table the family plan discussion for next meeting
Liza Reorganized the space, and proposes policy for reserving tables.
Board agrees with policy
Eddie Policy needs to be easily accessible, and possibly pitched during demo night in
Allen Leave copy of policy on each of the workstations, so that they are easily accessable.
Chris Update on the webpage. Email was sent out to the people interested in the website. Will form a committee for the new website development
Liza Meeting is adjourned.