Meeting 2012-07-10 (Annual Meeting)

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Agenda[edit]

  • The voting members shall:
    • Elect the Board of Directors
      • Candidate for President: Ian Taylor (incumbent, unopposed)
      • Candidate for Vice President: Christian von Kleist (incumbent, unopposed)
      • Candidates for Secretary: Christian Campbell (incumbent) and Devin Barham
      • Candidates for Treasurer: Clint Collins
      • Candidates for Sergeant-at-Arms: Allen Rout (incumbent) and Dan Evenson
    • Review and vote on the standing rules and policies of the corporation
      • Consider vote-by-phone addendum
    • Receive reports on the activities of the corporation
    • Approve the budget
    • Determine the direction of the corporation in the coming year


Minutes (general meeting)[edit]

  • Voting members in attendance: Ian (P), Christian vK (VP), Christian C. (S), Marly (T), Allen (SaA), Clint, Dan, Devin, Frank, and Jim
  • Quorum established (10 of 12)
  • Board election results:
    • President: Ian Taylor (10-0)
    • Vice President: Christian von Kleist (10-0)
    • Secretary: tied (5-5)
    • Treasurer: Clint Collins (9-0)
    • Sergeant-at-Arms: Dan Evenson (10-0)
  • Motion for special meeting next Tuesday to settle the election for Secretary carried (9-0)
  • General discussion of old matter of automatic loss of voting status for members who have not been attending voting meetings, thereby making establishing quorum difficult.
  • Marly drew up and circulated a petition to amend the bylaws to remove voting status automatically after three consecutive voting meeting absences. It was signed by nine. One more signature is required for the petition to be accepted.
  • It was remembered that the Secretary needs to advertise the new admin mailing list.
  • Received reports on the activities of the corporation.
    • New downtown space:
      • Allen was displeased that plans for the new space were never advertised over the general mailing list in advance. It was generally agreed that that should have been done regardless of how busy the involved members may have been.
      • Christian vK is interested in organising cleanup/setup of the new space.
      • Manuel Haas wants to become member next week.
      • We had a “Start-up Hour” fundraiser five months ago which raised $253 for us.
      • Potential corporate sponsors we have been talking to or expect to approach include Radio Shack, the Cade Museum, AITP, and Innovation Gainesville.
      • The budget for the simultaneous development of the new space while keeping the present space for the time being requires new revenue. We’ve had an influx in members and expect yet more as a result of the new downtown space. Any revenue above those estimated expenses we’ll call discretionary budget and the board will decide what to do with it.
      • Need to organise work teams to develop the new space, e.g. an RFID team, Grooveshark Internet access team, desk team, facilities team, etc
      • Announcement: field trip to the new space next Tuesday immediately following the special meeting and Demo Night at the present space.
      • We made a profit last year (whether actually or because of misplacement of purchase receipts and failure to deduct some expenses), on which we paid some taxes. We need to execute zero-based budgeting to make sure no revenue is lost to taxes in the future.


Minutes (board meeting)[edit]

  • Present: Ian (P), Christian vK (VP), Christian C. (S), Clint (T), and Dan (SaA)
  • Budget approved (5-0)
  • Discussed direction of the space:
    • Continue looking into possibilities for a workshop space hopefully near the main space: warehouses, the Cade, etc.
    • Need to plan for continuing or exiting the current space:
      • Our own plans (perhaps two months using this place as a shop, and be prepared to move out in the space of a month?)
      • Our plans as relate to Grace Presbyterian
        • In particular, we are required to leave the space with carpet installed


    • Cade involvement
      • They and we wish the we teach some classes at their place
    • Monthly classes at our space
      • It’d be good if we could develop some kits to be used in our classed which would also be saleable separately (to folks at other hackerspaces, etc).
      • Classes on e.g. AutoCAD, screen printing
    • Make sure to spend income on tools/tech to outfit the new space and make it more compelling.
    • Seek sponsorships with the help of Augi and Bill.
    • Tempt other groups to meet at our space (GatorLUG, Nerd Night, etc…) for cross-pollination and mutual exposure to potential new members.
    • Need to settle on a clear brand name (rather than the current split and confusion over the interchangeable “Gainesville Hackerspace” and “Skillhouse”).
      • Possibilities:
        • Just “Skillhouse”
        • Just “Gainesville Hackerspace”
        • “Skillhouse: Gainesville’s hackerspace”
        • “Gainesville Hackerspace” (name of the group)
          • “Skillhouse” (the downtown space)
          • “Workshop” (the workshop space)
          • Etc


      • Need to choose a proposal and it put before the membership.